DEPOSITION SERVICES > DOCUMENT SOLUTIONS > VIDEO CONFERENCING

At RDS defining service in document management support means providing you with the document management support that you need to represent your clients effectively. We can help you convert case-specific documentation into a useful and manageable format. Our Document Solutions staff can provide consultation with you to help them make and implement intelligent litigation support decisions. We provide the knowledge, experience and procedures to organize, digitize, manage, and disseminate documents. Our technical staff has experience with most widely used litigation support database products used in the industry. Pickup and delivery in the Chicago downtown area can be provided by our professional account representatives. We also can arrange to have documents shipped from anywhere in the United States and abroad to our production facilities.

• Photocopying
  RDS remains committed to servicing our clients' traditional litigation support needs. With multiple networked Multifunction devices (MFDs) we can provide rapid turnaround time and meet the most stringent demands of our clients. RDS provides secured facilities to ensure the protection and proper handling of our clients' most important documents. Every copy is checked twice for quality control before being returned. Each page of the original document is visually checked against the copy to ensure the highest degree of accuracy. In addition, we can provide an electronic backup of each photocopy for future use should the need arise.

RDS has experience in managing large document productions with several parties in addition to multijurisdiction cases. We can provide a dedicated repository for a case in which the collection of documents is produced from numerous sources. From that repository any party may select the documents they deem pertinent. These documents can then be reproduced into a photocopy of the original, into an electronic copy or both.

• Document Imaging
  The fastest growing reproduction method in use today is document scanning. Our high speed scanners can convert an original document into an electronic image (TIFF or PDF). These images can then be produced onto CD for easy storage. Document imaging allows greater access to document collections, decreases storage costs and avoids the aches and pains of carrying heavy loads of documents.

Our professional scanners are networked to allow over 100 pages per minute to be scanned. This provides RDS with the ability to quickly and efficiently handle productions of any size. In furtherance to our commitment of quality control, our operators compare each scanned image to the original document on every project and test load each CD prior to forwarding it to our clients.

• Optical Character Recognition
  Optical Character Recognition (OCR) is the process of digitally assigning a fully searchable text file to the electronic image created during scanning. OCR provides an inexpensive and highly efficient method to perform keyword searches of an entire document collection and retrieve relevant documents in a matter of seconds.

• Bates Numbering
  RDS can provide either manual Bates numbering to a document or can assign the Bates number electronically during the scanning process. The electronic numbering is performed without the risk of corrupting the integrity of the scanned document by cropping an area for the Bates number. This process eliminates the possibility of having a Bates number interfere with any information contained in the original document.

• Coding
  Coding is the process of manually populating a select number of agreed-upon fields assigned to each document. Traditional bibliographic coding of objective issues like beginning and ending document number, beginning and ending attachment number, document type, author and recipient (and cc) of the document can be electronically processed into the load file needed to populate your database. RDS supports over 25 database programs including Summation®, Concordance and JFS Litigators Notebook®.

The assignment of the fields to be coded can be altered to specifically address issues identified as important to the client. Prior to beginning the coding process, we will meet with the client to obtain a level of understanding with respect to the case and those issues that are deemed relevant in an effort to developing a coding plan that will be most effective for each particular case. The number and type of fields can be adjusted to meet the specific needs of the client on a case-by-case basis.

• Electronic Discovery
  The face of litigation is evolving. To meet the growing needs of our clients, RDS is committed to offering electronic discovery which allows us to provide our clients with the ability to review and often undermined, collection of electronic data customarily produced in word processing and email programs in an efficient manner. The documents can be collected in their original digital format, fully coded into a searchable database. One significant advantage of electronic discovery is the ability to view the documents produced from opposing parties in their original format, even deleted emails, complete with attachments. This process provides insight into the issues in the case that is often quite different from the traditional methods of reviewing produced documentation.

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